Preparation of Annual operating budget and submission for Owner’s approval. Providing monthly financial reports by the 10th of each month with analysis of separate categories expenses and comments in case of cost over-run. Providing extra costs table (if any) to be paid together with approved monthly funds by the 25th of each month.
Opening Yacht sub-accounts and managing credit cards for Petty Cash (regular yacht’s expenses) and APA (expenses during the charters).
Opening Yacht sub-accounts and managing credit cards for Petty Cash (regular yacht’s expenses) and APA (expenses during the charters).
Making payments of all yacht related invoices. Organizing daily book-keeping in the customized software QuickBooks.
Budgeting charter expenses, detailed charter reports at the completion of Owner’s charters.
Crew structure development and optimization.
Selecting crew members according to approved Crew structure and checking their certifications and references.
Preparation and signature of crew contract on behalf of the Owner, calculation of monthly payroll, holiday leave and working hours. Payment of salaries from the yacht sub-account.
Developing an Annual cruising plan, managing the Yacht’s calendar. Coordination with the Owner the transit routes, booking berths in the agreed ports.
Fulfillment of Owner’s tasks and requests, efficient response to requests for any interior, systems or equipment modifications/repairs and technical works. All requests are mentioned in the Vessel Task list, updated monthly.
Organizing the vessel annual insurance and planned bunkering based on competitive tender proposals.
Organizing Vessel weekly/monthly reports.
Technical supervision of the Yacht: critical equipment, paint, systems, deck, equipment, and interior. Manager provides the Owner with the technical report on the monthly basis and gives recommendations.
Organization of warranty works and regular maintenance/repairs for the vessel.